Shri Naveen Patnaik
Hon’ble Chief Minister
Student Academic Management System (SAMS)
Dr. Pradeep Kumar Panigrahy
Hon'ble Minister
Smt. Aparajita Sarangi
Shri Gagan Kumar Dhal, IAS
Principal Secretary
e-Despatch Letter Despatch System

Introduction to E-college

E-college is a gamut of self service application for Department of Higher Education, Government of Orissa, to administer, monitor and regulate all the colleges in the state of Orissa.

Objective of e-college
To set up a system
Which will be transparent, fast, error free
Enhance the productivity of the employees
Reduce Red-Tapism.
To automate various processes like
Opening of New Colleges, Recognition of Colleges
Sanction of Staff Strength, Sanction of Various Streams
Sanction of Student Strength
Utilization Certificate Receipt, GIA Salary/Block Grant Analysis
GIA salary/Block Grant Sanction, Court Cases, Etc.

E-college at a glance

Unique code generation for all colleges to give identification  
One time master data collection of all staff, infrastructure & student Strength from all colleges
Decision Support System for
  ?   Giving permission, recognition to colleges
  ?   To analyze and sanction GIA/Block grant
  ?   For budget planning and fund utilization
  ?   For determining staff strength
Finance Module to keep track of all financial matters
Office Establishment Module to keep automate of establishment process
HR Module for all the constituent entities of DHE
RTI Module for updated information to the citizen
Court case monitoring to track court cases
LSF and Scholarship module to automate loan stipend and scholarship management
Standardized websites for each college features like alumni, discussion forum and etc

The approach

Requirement study & understanding process flow
Analyzing type of data flow between DHE & colleges
Generation of unique college code
Design & development of data collection Sheet
Training to end users for error free data collection
Data collection from colleges
Networking of Secretariat-Directorate-RD
Data warehousing
Software Application to manage information
Users privileges (security)
MIS Reports
Capacity building
System Handholding Support
Technology Platform
OS-Windows 2003 Server
Database-IBM DB2
Web server-IBM Websphere Application Server
Scripting Language: JSF(Java Server Faces)